Adding safety hazards and precautions to work orders

Add hazards to work orders to alert your employees to of all the dangers (bodily harm, environmental issues like spills) they face when performing required maintenance. Attach precautions to these hazards so they can safeguard themselves and their surroundings from these potential dangers. For example, if you must maintain electrical equipment, electrocution is a hazard. Add a precaution to turn that equipment off and remove from the power outlet before performing repairs on that electrical equipment.

To add safety hazards and precautions to work orders:

  1. Open the Work Orders form.
  2. Select the work order for which to add safety precautions and hazards, and then click the Safety tab.
  3. Click Add Safety Record.
  4. Hazard—Enter the hazard to add to the work order. The system automatically populates the hazard description, Hazard Org., Hazard Revision, and Hazard Type.
  5. Precaution—Enter the safety measure to protect your employees from the hazard. The system automatically populates the precaution description, Precaution Org., and Precaution Revision.
  6. Timing—Select the timing which is used to identify when the precaution should be taken. For example, if your employee is working with fire, you can enter the timing of "during" to alert the employee that they should wear fire-resistant clothing during the task.
  7. Sequence—Enter the sequence number which is used to identify the order in which your employee should be made aware of the precaution. All precautions are important regardless of the sequence number entered.
  8. Delete Pending—Select to delete the pending safety record during the next review. This checkbox is enabled when organization option SAFERREQ is set to YES.
  9. Health Hazard—Enter the code based on the Hazardous Materials Code (400) of the NFPA that indicates the degree to which the materials used poses a hazard to the health of the employee.
  10. Flammability—Enter the code based on the Hazardous Materials Code (400) of the NFPA that indicates the degree to which the materials used are flammable.
  11. Instability—Enter the code based on the Hazardous Materials Code (400) of the NFPA that indicates the degree to which the materials used can detonate or explode.
  12. Special Hazards—Enter the code based on the Hazardous Materials Code (400) of the NFPA that indicates any special hazards related to the materials used.
  13. Equipment—Enter the equipment for which to observe the hazards and precautions for multi-equipment work orders. The system automatically populates Equipment Org. and Related Work Order.
  14. Click Submit. The system automatically populates Created By and Date Created.