Creating stores

Create stores to define specific locations for storing parts. When creating stores, the system automatically populates the Price Type for the store with the value specified for the PRICETYP installation parameter, but you can modify the price type for each store as necessary.

You can set the store pricing method to Average price, Last price, Standard price, First in first out (FIFO), or Last in first out (LIFO). However, you can only set Price Type to FIFO or LIFO if the PRICELEV installation parameter is set to S.

To create stores:

  1. Open the Stores form.
  2. Click New Record.
  3. Organization—Enter the organization to which the store belongs if you use multi-organization security.
    Note: Stores cannot belong to common organizations.
  4. Store—Enter a unique code identifying the store, and then enter a description of the store in the adjacent field.
  5. Class—Enter the class of the store. The classes shown belong to the STOR entity.
  6. Enterprise Location—Enter an enterprise location for the store.
    Note: You can only associate Enterprise Location to one Store.
  7. Price Type—Select the price type for the store.
    Note:  If the PRICELEV installation parameter is set to P, Price Type is hidden, and the system sets the price type for the store based on the setting of the PRICETYP installation parameter.
  8. Location—Enter the store’s location within the facility.
  9. Auto. Req. Status—Select the status code for a part requisition when quantities fall below a specified minimum. Auto. Req. Status determines the status that is automatically assigned to the system-generated requisitions. You may want to set Auto. Req. Status to automatically assign a status of Approved to requisitions with set reorder points and approved reorder quantities.
  10. Parent Store—Enter the parent store.
  11. Copy Parent’s Reorder Details—Select to copy stock management information from the parent store to the child store when creating a stock record in the child store.
    If you select a parent store, the system automatically populates Minimum Level, Reorder Level, Order Quantity, and Preferred Supplier or Preferred Store for the new stock record with the values from the stock record of the parent store.
    Note: Copy Parent’s Reorder Details is enabled only if you have selected a value for Parent Store. Additionally, a stock record must already exist for the store selected as the parent store from which to copy the parent reorder details, and the DEFSTOCK installation parameter must be set to YES.
  12. Out of Service—Select to indicate that the store is no longer in use. If you select Out of Service, the system retains the store record, but it will no longer appear in the lookups for stores on other forms. However, you can continue to modify information on the store record as necessary.
    Note: Selecting Out of Service will not affect any unfinished transactions for the store, such as requisitions, purchase orders, purchase order receipts, part issues and returns, etc.
  13. Parts Tax Code—Enter the tax code for the part used on the Parts tab of the PO line.
  14. Services Tax Code—Enter the tax code for the service used on the Services tab of the PO line.
  15. Sun., Mon., Tues., Wed., Thurs., Fri., and Sat.—Select to indicate the working days for the store that are to be included when the system is counting the number of days for which to generate demand-based requisitions based on the Reserved Parts Buffer (Days).
    For example, if you select Mon., Tues., Wed., Thurs., and Fri. as the working days for the store, then the system will only count those days, and Saturdays and Sundays will be excluded from the count. If the Reserved Parts Buffer (Days) is set to 60 and you select Mon., Tues., Wed., Thurs., and Fri. as the working days for the store, the system will actually be including part-demand on generated requisitions for a period that is longer than 60 days in actuality but only 60 days in terms of the selected working days for the store.
  16. Lead Time (Days)—Enter the number of days needed internally for inventory deliveries or transfers at the store. Lead Time (Days) is only used for store-to-store requisitions.
    Note:  If you also define or have defined Lead Time (Days) on the Stores page of the Parts form, that value overrides the value entered here on the Record View page of the Stores form.
  17. Internal Lead Time (Days)—Enter the number of days needed internally for inventory deliveries or transfers at the store. Internal Lead Time (Days) is used for store-to-store requisitions that have automatically generated from a batch report.
    Specifying an Internal Lead Time (Days) enables you to factor in an additional lead time required for approvals or processing that must be considered when calculating the time needed to receive inventory. The value specified for Internal Lead Time (Days) will be considered in conjunction with the Lead Time (Days) specified for the supplier on the Record View page of the Suppliers form. If you know that you require three days for a purchase order to be approved internally for this store, you can enter 3 as the value for Internal Lead Time (Days) to accommodate the lead time when generating demand-based requisitions for this store.
  18. Reserved Parts Buffer (Days)—Enter the maximum number of days for the system to consider when generating requisitions for reserved parts. Reserved Parts Buffer (Days) is only used for automatic requisition generation.
    For example, if you specify 60 as the value for Reserved Parts Buffer (Days), then the system will only include parts for which there is demand within 60 days of the date on which the requisitions are generated.

    To further illustrate the function of the Reserved Parts Buffer (Days): A scheduler within your organization creates and releases a preventive maintenance work order on which there are part reservations that create demand for the parts on the work order. However, because the due date for the work order is six months from the date on which you are generating requisitions, the demand for the parts will also be six months. Therefore, since the Reserved Parts Buffer (Days) is set to 60, the system will not consider the part demand created by the released preventive maintenance work order when generating requisitions even though the released work order has already created demand for the parts required for the work order, because the demand for the parts on the work order extends beyond the specified buffer of 60 days.

  19. Label Printer—Enter the default printer for printing barcoding labels.
  20. Label Template (Issue)—Enter the default label template for printing barcoding labels for issues.
  21. Label Template (Receipt)—Enter the default label template for printing barcoding labels for purchase order receipts.
  22. Label Template (Non-PO Receipt)—Enter the default label template for printing barcoding labels for non-purchase order receipts.
  23. Label Server—Enter the server for printing barcoding labels.
  24. Click Save Record.