Creating a supplier catalog

Create a supplier catalog to establish and maintain a list of the materials provided by a supplier.

To create a supplier catalog:

  1. Open the Suppliers form.
  2. Select the supplier for which to create a catalog of parts, and then click the Parts tab.
  3. Click Add Part.
  4. Part—Enter the part to add to the requisition. The system automatically populates Part Org., Exchange Rate, and Date Last Updated.
  5. Condition—Enter the condition if the part is a condition tracked parent part. If the selected part is a condition tracked child part, the system will automatically populate Condition.
  6. Supplier Part Desc.—Enter the supplier’s description of the part.
  7. Catalog Reference—Enter the supplier’s part number. It may be identical to the existing part number.
  8. Gross Price—Enter the supplier’s price for the part without discounts or additional fees. After adjusting gross price for discounts and additional fees, the system updates Net Price and calculates Local Price based on the currency of the organization with the following equation:

    (Price / Exchange Rate) / Qty. per UOP = Local Price

  9. Repair Price—Enter the supplier’s price for repairing the part.
    Note: Repair Price is only enabled if the Part is core tracked.
  10. Tax Code—Enter the tax code for the part that identifies the tax structure to apply all of the applicable taxes to purchases of this part.
  11. Preferred Supplier—Select to indicate that this supplier is the preferred supplier of the part.
  12. Expiration Date—Enter the expiration date indicating the date on which the supplier’s catalog information should be replaced with a new catalog entry (new price, part number, etc.).
  13. Comments—Enter comments for the supplier/part combination as necessary.
  14. Minimum Order Qty.—Enter the minimum quantity of the part that you can order from this supplier.
  15. UOP—Enter the unit of measure of purchase for the part.
  16. Qty. per UOP—Enter the conversion factor if the purchase unit of measure is different from the inventory unit of measure.
  17. Lead Time (Days)—Enter the average number of days that the supplier needs to provide the ordered goods.
  18. Repair Part Number—Enter the number/code for the supplier who will actually be repairing the part.
    Note: Repair Part Number is only enabled if the Part is core tracked.
  19. Click Submit.
    Note: To delete a part, select the part to delete, and then click Delete Part.

    The system automatically populates the Date Last Updated with the system date of the most recent changes to the part record.

    To add iProcure item association, click Add iProcure Item Association.

    To update iProcure items in the parts catalog, click Update iProcure Items.

    To update selected iProcure items in the parts catalog, click Update Selected iProcure Items.

    To view iProcure sync errors, click View iProcure Sync Errors.

    To create an alternate supplier catalog reference, click Alternate Catalog Reference.