Changing part numbers

Modify part numbers/codes for temporary part numbers or existing parts.

During the requisition and purchase order process, the system assigns a temporary part number to a part to prevent the part from appearing in the parts catalog several times with different part numbers. System-generated part numbers begin with the character "N." Allocate a new part number to one of the system-generated temporary part numbers or change the temporary number to an existing part number. The system retains the part information from the purchase order and creates a new part record.

Additionally, many companies assign part codes to parts in their part catalog based on a supplier’s catalog number for the part. Frequently, a supplier’s catalog is updated or changes over time, so an existing part in your part catalog may lose its association with the supplier catalog number. Therefore, you may need to update an existing part code to retain the purchasing history and historical information for the part, rather than creating a new part to associate with the updated supplier catalog numbers.

When you modify condition tracked parent part numbers, the system automatically changes the part numbers for the condition tracked child parts. The last two characters (Suffix Separator and Suffix Code) of the child part number must remain unchanged.

Note: If installation parameter AUTOPNUM is set to Yes, you may change a temporary or existing part number; however, the system automatically changes the part number to the next available part number within the system.

To change part numbers:

  1. Open the Parts form.
  2. Select the part for which to modify the part number, and then right-click on the form in the Record View.
  3. Select Change Part Number.
  4. Class—Enter the part class. The system automatically populates Class Org.
  5. New Part—Enter the new part number. The system automatically populates New Part Org. and New Part Description based on the current organization and description of the part.
    Note: You may either enter an existing part number or enter a part number that does not exist currently in the system by typing the number in New Part.

    The new part number cannot begin with the character "N" followed by a number.

  6. Use Auto-number—Select to have the system automatically assign the next available part number as the new part number.
    Note:  If you select Use Auto-number, the system protects New Part. You cannot enter a new part number.
  7. Click Submit.