Modifying fleet bills

Modify fleet bills that are generated by the system.

Note: You cannot delete fleet bills.

To modify fleet bills:

Open the Fleet Bills form.
Select the fleet bill to modify, and then click the Record View tab. The system automatically populates Fleet Bill, the fleet bill description, Fleet Customer, Fleet Customer Org., Period End Date, Total, Billed Date, and General Ledger.
Class—Enter the class to which the fleet bill belongs. The system automatically populates Class Org.
Paid Date—Enter the date that the fleet bill was paid.
Click Save Record.

Note: Click Regenerate Bill to regenerate the bill. The system generates and displays a new fleet bill number and deletes the original bill from the system. The new bill will include all transactions that were originally billed as well as any new transactions that are within the billing period that are not billed. Billed Date is populated with the current system date.
You cannot regenerate the bill if the bill you want to regenerate is not the latest bill or if the bill has been sent to a general ledger.

If the bill is regenerated, the system deletes the old bill.