Defining tools
Define tools for departments. Tools are pieces of equipment that a department uses to carry out maintenance work, e.g., scaffolding or excavators. The department is usually the "owner" of a tool, so the department’s store keeps the tools.
Note: Tool refers to a type of tool, rather than an individual item. For
example, if the organization has several drills, create a general Tool code
called DRILL. Then create individual parts for each drill and track them as
assets using the drills’ serial numbers.
See the following table to determine the best method for defining tools in the organization:
| Type of Tool | Importance to the Organization | Define Tool as a… |
|---|---|---|
| Hammer | Low—Tool can be replaced easily and inexpensively | Simple tool |
| Ratchet | Medium—Tool should be ordered and kept in stock | Tool and a part |
| Calibration Gauge | High—Tool can be ordered and kept in stock and is also valuable | Tool, part, and asset |