Creating costs for invoice vouchers

Create and edit costs for the invoice voucher header. The Extra Charges/Discounts button on the Lines page of the Invoice Voucher form applies costs to specific invoice voucher lines. The Costs page applies costs to the invoice voucher header.

Note: You cannot apply costs to the invoice voucher unless the status of the header is Unfinished.

To create costs for invoice vouchers:

  1. Open the Invoice Vouchers form.
  2. Select the invoice voucher for which to apply costs, and then click the Costs tab.
  3. Click Add Cost.
  4. Type—Enter the type of additional charge or discount to apply to the invoice voucher. The system automatically populates the type description. If you enter PRT (Pre tax extra charge/discount), the system enables Tax Code 1.
  5. Amount—Enter an absolute value for the amount of the extra charge or discount to apply to the invoice voucher.
    Note: You must enter a negative value for discounts.
  6. Accounting Flexfield Desc.—Enter the accounting flexfield description. The system automatically populates GL Code.
  7. Tax Code 1—Enter the tax rate to be applied to the cost amount. If you enter Tax Code 1, the system enables Tax Code 2.
    Note: The system calculates Tax Amount and Line Total based on the selected tax code.
  8. Tax Code 2—Enter the second tax rate to be applied to the cost amount.
    Note:  If you enter Tax Code 2, the system applies each tax and then adds the amounts to calculate Tax Amount and Line Total.
  9. Click Submit.
    Note: To delete a cost, select the cost to delete, and then click Delete Cost. You cannot delete a cost unless the status of the invoice voucher header is Unfinished.