Calculating budgets

Calculate a budget to gather costs from work orders. Depending on the scope of the budget, you may want to run the calculation process during down times, such as in the evening or on the weekends.

Note: Budgets are not automatically updated when you incur costs.

To calculate budgets:

  1. Open the Budgets form.
  2. Select the budget to calculate, and then click the Record View tab.
  3. Right-click, and then select Calculate Current Budget. The system automatically populates Budget Structure, budget description, Budget Term, and term description.
  4. From Period—Enter a starting period that corresponds to the Start Date of the Budget Term.
  5. To Period—Enter an ending period that corresponds to the End Date of the Budget Term.
    Note:  If From Period and/or To Period are left blank, the system calculates budget amounts for the earliest and latest periods.
  6. Click Submit.