Defining systems

Open the Systems form.

Click New Record.

Organization—Enter the organization to which the system belongs if you use multi-organization security.

System—Enter a unique code identifying the system, and then enter a description of the system in the adjacent field.

Note: If the AUTOANUM installation parameter is set to YES, the system automatically assigns the system number if the System code is not entered.

Department—Enter the system’s department. The system automatically populates GIS ID, Layer, Location X, Location Y, Map, and Map Org.

Type—Select the equipment type.

Status—The system defaults the Status to Installed; this value cannot be changed. Enter the following Equipment Details:

Class—Enter the class of the system.

Category—Enter the system’s category.

Note: If you enter a category for which calibration data has been defined, the system copies the calibration and test point data to the system.

Cost Code—Enter the system’s cost code.

Production—Select if the system is used in production.

Safety—Select to observe safety precautions when working with this system.

Profile—Enter the profile on which to base this equipment record. See Defining Equipment Using Profiles

Out of Service—Select if the system is not used.

Prevent WO Completion—Select to indicate that work orders for this system should not be closed.

System Level, Assembly Level, and Component Level—Enter the VMRS codes identifying the system, assembly, and component associated with the vehicle. See Defining VMRS Equipment. The system automatically populates VMRS Description.

Commission Date—Enter the installation date for the system. The Commission Date defaults to the current date when you create a system.

Assigned To—Enter the person responsible for the system.

Meter Unit—Enter the system’s primary unit of measure.

Criticality—Select a criticality code to indicate the relative importance of the system to the overall production of goods or services for your organization.

cGMP—Select to indicate that the equipment is subject to cGMP standards.

Dormant Start—Enter the date on which the dormant period for any PM work orders for the equipment begins.

Dormant End—Enter the date on which the dormant period for any PM work orders for the equipment ends.

Reuse Dormant Period—Select to use the same specified dormant period for any PM work orders for the equipment on an annual basis.

Track Resources—Select to track the resources directly related to this equipment.

Sold/Scrap Date—Enter the date on which the asset is sold or scrapped. Enter the following Tracking Details:

Manufacturer—Enter the manufacturer of the system.

Serial Number—Enter the serial number of the system.

Model—Enter the model of the system.

Revision—Enter the revision of the system. Enter the following Variables:

Variable 1, Variable 2, Variable 3, Variable 4, Variable 5, and Variable 6—Enter the variables of the system. Enter the following Call Center Details:

Calendar Group—Enter the calendar group for the system. The system automatically populates Calendar Group Org.

Penalty Factor—Enter the penalty factor for the system.

Minimum Deduction/Currency—Enter the minimum deduction allowed.

Enter the following Hierarchy:

Location—Enter the location of the system.

Equipment Length, Equip. Length UOM, Linear Ref. UOM, Ref. Precision, and Geographical Ref.—Enter the linear equipment information. See Defining Linear Equipment

Enter the following Facility Condition Index (FCI) Details:

Note: The values of the FCI details should be entered based on the planning budget and investment figures from a third party audit.

Cost of Needed Repairs—Enter the cost of necessary repairs. The system automatically populates the currency.

Replacement Value—Enter the current replacement value for the equipment. The system automatically populates the currency.

Facility Condition Index—Enter the resultant FCI based on the maintenance details.

Cost of Needed Repairs/Current Replacement Value=FCI

Utility Bill Level—Select to mark the asset as having capabilities to record utility bills.

GAS Tracked—Select to set the equipment as GAS (Global Asset Sustainability) Tracked.

Note: If data exists on the Design Consumptionor Actual Consumption forms, the equipment must remain as GAS Tracked.

Floor Area—Enter the floor area, and then enter the unit of measure for the floor area.

Estimated Revenue—Enter the estimated revenue the piece of equipment can generate.

Region—Enter the region for the equipment. The system automatically populates Region Org.

Primary Use—Enter the primary use for the equipment.

Year Built—Enter the year built for the equipment.

Service Life (years)—Enter the service life of the equipment.

Lock Reliability Ranking Values—Select to lock the reliability ranking values for the equipment on the Reliability Survey tab of the Equipment screen.

Note: If Lock Reliability Ranking Values is selected, the system will not allow the user to modify the reliability survey answers and calculate reliability ranking values for the equipment. The system also prevents the selection of equipment for update on the Batch Update Reliability Ranking Values form.

Reliability Ranking—Enter the reliability ranking code for the equipment. The system automatically populates Reliability Ranking Idex, Reliability Ranking Score, Reliability Ranking Values Out of Sync, Reliability Ranking Values Last Calculated, Reliability Survey Last Updated, and Reliability Ranking Setup Last Updated, after answering the reliability survey.

Click Save Record. If a review has been performed on the Safety tab, the system automatically populates Safety Date Review Required and Safety Reviewed By. If a review has been performed on the Permits tab, the system automatically populates Permit Date Review Required and Permit Reviewed By. If a review has been performed on the LOTO tab, the system automatically populates LOTO Date Review Required and LOTO Reviewed By. The system automatically populates Equipment Configuration, Equipment Configuration Org., and Equipment Configuration Revision.