Creating vehicles

Create and maintain vehicles for hospitality properties.

To create vehicles:

  1. Open the Vehicles form.
  2. Click New Record.
  3. Property—Enter the property to which the vehicle belongs. The system automatically populates Type.
  4. Facility—Enter the location where the vehicle is stored. The system automatically populates Facility Parent.
  5. Vehicle—Enter a unique code identifying the vehicle, and then enter a description of the vehicle in the adjacent field.
  6. Status—Select the status of the vehicle, e.g. In Service to indicate the vehicle is in service. The system automatically populates Withdrawal Date if Status is Withdrawn.
  7. Commission Date—Enter the date the vehicle was commissioned.
  8. Driver—Enter the driver to assign to the vehicle.
  9. Driver Phone Number—Enter a phone number to contact the driver.
  10. Assigned To—Enter the person responsible for the vehicle, typically the maintenance personnel.
  11. Vehicle Value—Enter the monetary value of the vehicle (generally, purchase price).
  12. Accessible—Select if the vehicle is handicap accessible.
  13. Non-Smoking—Select if the vehicle is a non-smoking vehicle.
  14. Out of Service—Select to prevent the vehicle from displaying in lookups.
  15. Manufacturer—Enter the manufacturer of the vehicle.
  16. Serial Number—Enter the vehicle's serial number.
  17. Model—Enter the model of the vehicle.
  18. Cost Roll-up—Select if costs should roll up to the vehicle's associated facility.
  19. Click Save Record.