Creating rooms

Create rooms that are accessible in Infor EAM and Infor HMS when the two products are integrated.

Note: If the rooms were created in Infor EAM you may edit the rooms on this form. However if the rooms were created in Infor HMS you cannot edit the rooms on this form. To edit the rooms access the room records on the Rooms form in Infor HMS.

To create rooms:

  1. Open the Rooms form.
  2. Click New Record.
  3. Property—Enter the property to which the room belongs.
  4. Room—Enter a room number to identify the room, and then enter a description of the room in the adjacent field. The system automatically populates Building, Wing, Floor, and Exposure.
    Note: Location information (Building, Wing, Floor, and Exposure) is only available when Infor EAM is integrated with Infor HMS. It is not possible to track this information in a stand-alone Infor EAM environment.
  5. Room Type—Select the room type, e.g, King or Queen.
  6. Unit Type—Select the unit function type of the room, e.g., Guest Room or Suite.
  7. Status—Select the status of the room. See the following list for default status values:
    • In Service—Assigned when a room is in place and operating within the business organization.
    • Withdrawn—Assigned when a room is no longer available for use. The system automatically populates Withdrawal Date.
  8. Commission Date—Select the room's installation date, or date the room will be counted in inventory.
  9. Maximum Guest Count—Select the maximum number of guests the room will accommodate.
  10. Phone Number—Enter the phone number of the room.
  11. Key Number—Enter the key number of the room.
  12. Assigned To—Enter the person responsible for the room, this is typically housekeeping or building maintenance personnel.
  13. Out of Service—Select to exclude the room from being displayed in lookups.
  14. Accessible—Select if the room is accessible to persons with disabilities.
  15. Non-Smoking—Select if the room is designated as a non-smoking room.
  16. Name—Enter the first, middle, and last name of the guest.
    Note: Guest information such as Name, VIP Status, Email Address, and Guest Phone Number is only editable from Infor HMS when operating in an integrated environment with Infor EAM. This guest information cannot be manually entered when operating in standalone Infor EAM.
  17. VIP Status—Select the guest's VIP status.
  18. Email Address—Enter the email address of the guest.
  19. Guest Phone Number—Enter the guest phone number.
  20. Square Footage—Enter the square footage of the room.
  21. Number of Beds—Enter the number of beds available in the room.
  22. Number of Baths—Enter the number of bathrooms available in the room.
  23. Kitchen—Select the type of kitchen the room includes. Your options are Central, None, Shared, or Private.
  24. Living Room—Select the type of living room the room includes. Your options are Central, None, Shared, or Private.
  25. Open Bay—Select if this room is designated as an open bay.
  26. Facility—Enter the facility to which the room belongs. The system automatically populates Facility Parent when one exists in the facility structure.
  27. Cost Roll-up—Select if the costs should roll up to the facility.
  28. Click Save Record.