Viewing and modifying general ledger values

View and modify general ledger values to access the internal general ledger values associated with system entities. Select an entity for which to view/modify general ledger values, view the associated general ledger codes, and update or delete the values as necessary.

The Accounted field indicates whether the general ledger value is a Credit or a Debit, and is always protected. The ACCOUNT installation parameter determines whether the Accounted field is required for GL values. If the ACCOUNT installation parameter is set to NO, then the system automatically populates Accounted with the (*) value.

You can also copy an existing record to create a new record based on the existing record's key fields. Select the record to copy, and then click Copy Record. The system copies the key fields from the selected record and enters insert mode enabling you to update Record Details as necessary. The system populates Accounted with the opposite value of the record from which you are copying (Credit or Debit), and the field is protected. You cannot copy records for which the value of Accounted is (*).

The key fields displayed on the GL Values form are updated dynamically based on the Entity you select. For example, if you select Requisitions as the Entity, the system displays the Requisition Number and Organization as the key fields in Record Details and the GL Values list.

Follow these steps to view and modify general ledger values.

  1. Open the GL Values form.
  2. Entity—Select the entity for which to view and modify the general ledger values. The system displays the key fields associated with the selected entity in Record Details and updates the values list with all of the general ledger values associated with the selected entity.
    If you select a new Entity after modifying a record without saving the changes, the system displays a warning message. If you click Cancel, the system refreshes the form based on the new Entity and the system retains the original values for the originally selected Entity without saving any changes.
  3. Select the general ledger value to view or modify. The system populates Record Details with the information for the selected general ledger value.
  4. Edit the general ledger value information as necessary.
  5. Click Submit. The system saves the record.